Penn India Research and Engagement Fund

Overview of Fund Management

Penn IREF Kick Off Meeting

For New Fund Recipients

If you are a new IREF recipient, we request that you (or a designated representative) and your Senior Business Administrator join us for the Penn IREF Kick Off Meeting. Typically this meeting is held in the month of September, within the first six months of receiving your award letter. 

During the sessions, the Office of the Provost and Penn Global teams will cover the following topics:

  • Introduction and overview of the Penn India Research and Engagement Fund

  • Overview of award management, including reporting requirements and financial procedures

  • Discussion regarding conducting research and business in India, including loyal payment procedures, hiring individuals, partnering with UPIASI, etc.

  • Introduction to the University of Pennsylvania Institute for the Advanced Study of India (UPIASI)

While this meeting is designed for new IREF recipients, all IREF awardees are welcome to attend. 

Award & Dispersal of Funds

Once your proposal and budget have been approved by the Office of the Provost, you will receive an award package including a Summary of Your Award and Financial Guidelines & Reporting Procedures, among other documents. 

NOTE: The Financial Guidelines & Reporting Procedures document includes important information about your award, including instructions regarding:

  • Specific terms related to your award

  • Revenue/expense recording

  • Submission of progress reports

  • Participation in the annual Penn India Research Symposium

The document also includes guidelines regarding shifting funds and unspent funds. 

When Can I Receive the Funds?

At the time that you receive your award package, you will also be asked to provide Penn Global with your project-specific defined budget segments (i.e., CNAC, ORG & CREF) as well as other information as needed (e.g., revised period of performance, if applicable).

Once Penn Global has received all the requested information, the office will process your award and transfer the funds. 

Reporting Requirements

Applicants will be required to submit narrative and expenditure reports on a semi-annual basis, at minimum.  Continued funding is contingent upon completion, submission, and acceptance of the reports and fulfillment of the reporting requirements.  

Reports will be due on the following days, unless otherwise noted:

  • JANUARY 31

  • JULY 15

All narrative and expenditure reports must be submitted at the same time electronically via email to global@upenn.edu. Please note that if a semi-annual report is not submitted, the Principal Investigator will jeopardize his/her likelihood for continued funding.

Participation in the Penn India Research Symposium

Throughout the lifecyle of the project, Penn Global may request that the Principal Investigator share his or her project with the University community at a Penn India Research Symposium. Click on the link below to learn more about the Symposium. 

Learn More

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General Fund Information

assignment

Reporting Requirements

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Points of Contact

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Frequently Asked Questions

info

General Fund Information

assignment

Reporting Requirements

contact_mail

Points of Contact

question_answer

Frequently Asked Questions