Paying People Overseas
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All Penn employees (including faculty, staff, students, postdocs, etc) must be working from within the United States in order to be on U.S. payroll. This includes individuals who are working remotely. As of Fall 2021, previous accommodations due to COVID-19 are no longer in place.
Faculty, staff, postdocs, and graduate students continue to have the opportunity to perform activities outside of the United States when they are part of a formal and approved research, study, dissertation, or sabbatical program. Business travel for up to 90 days in a calendar year is generally permitted without requiring additional compliance review.
For additional information regarding payments to individuals working abroad visit Working Abroad.
Educational Fellows and Pre-doctoral Trainees may continue to receive non-service stipends if they are located outside of the US.
If the student is a returning student, with proper documentation for an I-9 as well as a US bank account, follow the established process to create the appropriate role in Workday.
If the student is a new student, cannot meet the I-9 requirements, or does not have a U.S. bank account, you may process these non-service stipends via a Non-PO payment through the Penn Marketplace:
- Students will need to be onboarded as Suppliers in the Penn Marketplace.
- Choose object code 4198 when processing the request.
- Whenever possible, Departments should process one payment for the entire semester to alleviate burden on tax and AP in processing these payments.
This payment method is for non-service stipends only.
| The social tax withholdings, statutory benefit requirements, or local labor laws. |
| How wages will be paid? |
| Does compensation meet minimum obligations? |
| The proper work authorization (visas, work-permits, licenses, etc.). |
| US vs local benefits eligibility & requirements. |
