New Hire and Payroll Information

Each new hire to Penn Global must complete and return the appropriate forms to the Penn Global Business Office before reporting for work.

If you are being placed on payroll with a new staff appointment, the checklists below detail the documentation requirements for placing hires on payroll at the University of Pennsylvania. Please complete the appropriate forms according to your payroll designation.

Staff Forms

Full/Part Time Staff   Temporary & Student   Foreign National

W-4 Form W-4 Form W-4 Form
Online I-9 Online I-9 Online I-9
Signed Offer Letter Signed Offer Letter Signed Offer Letter
eTimeSheets eTimeSheets eTimeSheets
SSN Verification SSN Verification SSN Verification

Completing and Submitting Payroll Forms

Please complete the online I-9 form by clicking on the “online I-9 form” link above, and selecting Penn Global as the location. You will then be forwarded to a screen that allows you to review health care options as provided by the Affordable Health Care Act, and then to enter your employment eligibility information. Appropriate ID is required for the I-9, and original documents should be brought with you to the Penn Global Business Office when submitting your paperwork (this is typically either a current passport or the combination of a driver’s license and social security card, but the full list of acceptable documents is available upon request). 

Separate from the I-9 process, you must bring in your social security card as part of the employment process to comply with IRS regulations and the Affordable Care Act.  If you are a foreign national, then additional paperwork will be required.

Direct Deposit

The University of Pennsylvania does not issue paper checks as a form of payment from Payroll. In its place, you can either choose to have funds directly deposited into your US bank account, or the University will issue you an Aline Paycard that is loaded with your net pay on each payment date and can be used where debit cards are accepted. The paycard will be issued to you automatically when your information is loaded into the payroll system.

If you wish to have direct deposit, you may link to the U@Penn site here, and click on “Enroll in or Update Direct Deposit” in the “My Pay” section of the page.

eTimeSheets

eTimesheets is a web-based application that enables non-exempt employees to submit their time electronically. Please note that workstudy students and student works are not eligible to use the eTimeSheets System.