Penn's Preferred Vendor

CIBTvisas

The visa process varies according to the travel destination, the passport of the traveler, and the purpose of the trip. CIBT helps Penn travelers navigate this process. 

For general questions concerning your CIBT Visa application you can contact CIBT directly at platinumservices@cibtviasas.com or +1 800-577-2428. If you have an urgent visa inquiry, contact GSS

Services Provided through CIBTvisas

  • Visa Processing

  • Travel Resources

  • Passport Application Review

  • Introduction Letter Templates

  • Document Legalization

  • Document Apostille

CIBTvisas will provide tracking and process updates throughout the length of the service. 

General Visa Processing Includes

  • Provide detailed information regarding visa application requirements

  • Answer visa catagory and processing questions

  • Receive the visa applications, passports, photos, etc.

  • Ensure accuracy and completeness of application 

  • Hand deliver (in most cases) to the visa-granting agency 

  • Liaise with consulate officials and coordinate release of documents

  • Return all documents to traveler

Expectations of the Traveler

Penn Travelers will need to review the travel factors of their upcoming trip and consider the immigration regulations of the countries or regions they will be entering.  To use CIBT, travelers will need to do the following:

  1. Complete and sign a visa application (all applicants must sign their own). NOTE: A third party may fill in most of the information if the general information is the same for everyone.

  2. Request and gather all required supplemental documentation such as introduction and/or invitation letters, photos, trip itinerary, health forms, etc.  – consult the country requirements for specific supplementary documentation

  3. Submit the application materials (application form(s), passport, photos, etc.).

Navigate the Penn CIBT Portal

To utilize the services of CIBT, Penn Travelers must use the CIBT Penn Portal. It is through the portal that Penn travelers can access the discounts negotiated by Penn. To access the portal:

  1. Click on the link below and choose the Faculty/Staff or Students link 

  2. On the home page there will be an area on the right of your screen that reads “Do you need a visa?”

  3. Fill in the fields with your personal information

  4. The “my purpose of trip is” section is where you select the type of visa you need. If you are unsure, hover over the ? to the right of the box. Definitions will be provided to help.

  5. Once all the fields are filled in click on “Check Requirement”

  6. You will be redirected to a new page with the details and documents you will need for your visa. NOTE: You can hover over the information needed icons and it will provide you with more information on that requirement

Services Provided through CIBTvisas

  • Visa Processing

  • Travel Resources

  • Passport Application Review

  • Introduction Letter Templates

  • Document Legalization

  • Document Apostille

CIBTvisas will provide tracking and process updates throughout the length of the service. 

General Visa Processing Includes

  • Provide detailed information regarding visa application requirements

  • Answer visa catagory and processing questions

  • Receive the visa applications, passports, photos, etc.

  • Ensure accuracy and completeness of application 

  • Hand deliver (in most cases) to the visa-granting agency 

  • Liaise with consulate officials and coordinate release of documents

  • Return all documents to traveler

Expectations of the Traveler

Penn Travelers will need to review the travel factors of their upcoming trip and consider the immigration regulations of the countries or regions they will be entering.  To use CIBT, travelers will need to do the following:

  1. Complete and sign a visa application (all applicants must sign their own). NOTE: A third party may fill in most of the information if the general information is the same for everyone.

  2. Request and gather all required supplemental documentation such as introduction and/or invitation letters, photos, trip itinerary, health forms, etc.  – consult the country requirements for specific supplementary documentation

  3. Submit the application materials (application form(s), passport, photos, etc.).

Navigate the Penn CIBT Portal

To utilize the services of CIBT, Penn Travelers must use the CIBT Penn Portal. It is through the portal that Penn travelers can access the discounts negotiated by Penn. To access the portal:

  1. Click on the link below and choose the Faculty/Staff or Students link 

  2. On the home page there will be an area on the right of your screen that reads “Do you need a visa?”

  3. Fill in the fields with your personal information

  4. The “my purpose of trip is” section is where you select the type of visa you need. If you are unsure, hover over the ? to the right of the box. Definitions will be provided to help.

  5. Once all the fields are filled in click on “Check Requirement”

  6. You will be redirected to a new page with the details and documents you will need for your visa. NOTE: You can hover over the information needed icons and it will provide you with more information on that requirement