Register an Individual Trip

How to Register

Follow these instructions to create your Mytrips profile before registering your trip abroad. You only have to create a MyTrips account once so if you already created an account in the past, you do not have to create a new account.

There are 4 ways to register individual travel:

  1. Book with World Travel.
  2. An itinerary email can be forwarded from the traveler’s Penn email address.
  3. An itinerary email can be forwarded from a delegate on behalf of the traveler. 
  4. Travel can be manually entered directly into MyTrips. This can be useful for changes in travel details or reservations that cannot be forwarded.

Please see step-by-step instructions for each registration method on this page. This PDF one-pager on how to register is also available for download. 

Book your flight with World Travel via Concur, Penn’s travel agent, and your trip is automatically registered.  No further action is needed. 

  1. Receive an email confirmation with travel itinerary.*
  2. Forward that itinerary (without editing) 
    TO: UPennTravel@itinerary.internationalsos.com 
    It’s important to forward the itinerary from your UPenn email address. 
  3. You will receive two emails from ISOS. The first is to let you know the itinerary has been received. This will be followed by a second that your trip has been “successfully loaded.”
  4. You are registered! 

  1. Receive an email confirmation with a flight or hotel itinerary.*
  2. Forward that itinerary (without editing) 
    TO: The traveler’s UPenn email address AND
    CC to:  UPennTravel-To@itinerary.internationalsos.com 
  3. You will receive two emails from ISOS. The first is to let you know the itinerary has been received. This will be followed by a second email, sent to you and your traveler, that the trip has been “successfully loaded.“
  4. The traveler is registered! 

  1. Log into your MyTrips account. Click on the “Create New Trip” button. 
  2. On the “Create New Trip” page please enter the following information:
    • Provide a trip name.
    • Indicate whether this trip is for academic credit.
    • Select primary purpose of the trip.
    • Provide a brief description of the trip (optional).
    • Select the Sponsoring Penn School or Center. This is the school/center responsible for organizing/funding the trip (this may or may not be your home school).
    • Indicate whether you are traveling as a student, faculty or staff.
  3. Once this information is provided, you can add a flight, accommodation, train, or ground transportation. Not all of these tabs need to be completed. We ask that, at minimum, you provide information on your accommodation. In the event of an emergency, it is helpful to know where you are staying. This is not always the exact location as the arrival airport included in your flight.