F-1/J-1 students are required to maintain full-time enrollment during the academic year.  If you cannot/will not meet the requirement, complete a Request for Reduced Course Load (RCL) and, if you have any questions, meet with an ISSS advisor to discuss your request.

Requesting an RCL consists of the following steps:

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    • flowchartrcl ver04
  1. Read the Overview of the RCL process 
  2. Explore the RCL Options to see what works for you
  3. Apply for the RCL through iPenn

Overview

 Before you begin, please read the following items to understand how the RCL process works. 

  • What is Full-Time and why do I need an RCL?
  • Federal Regulations limit your ability to enroll less than full-time. If you cannot meet the full-time requirement you need to request an RCL. Dropping below full-time without an RCL is considered an unauthorized drop, which will endanger your immigration status.

    ​Definition of Full Time

    • Undergraduate students, including those in post-baccalaureate programs, must register for and complete at least 4 course units (CUs) per semester.
    • Graduate students must register for and complete a minimum of 3 CUs per semester or more if your graduate program requires it (e.g., 4 CUs for School of Design).
    • If you are not enrolled full-time as defined here, please see an ISSS advisor immediately.
    • NOTE: Courses that you audit or incompletes you are completing do not count toward full-time
    • NOTE: Federal Regulations limit the number of online/web courses that count towards full-time. Please see an ISSS advisor prior to registering for online/web courses.

    Unauthorized Drop Below Full Time

    • If you drop below full-time enrollment without authorization in advance from an ISSS advisor, ISSS is federally mandated to report this in the Student and Exchange Visitor Information System (SEVIS); and you will lose your F-1 or J-1 status.

  • Who can approve my RCL and when should I apply?
  • Who Can Approve RCL?

    • F-1 Students: only a Designated School Official (DSO) - ISSS advisors are DSOs, not your academic advisor.
    • J-1 students: a Responsible or Alternate Responsible Officer (RO/ARO) - again ISSS advisors, not your academic advisor.

    Obtain RCL Approval First

    • If you wish to drop below full-time you must obtain approval in writing from a DSO/ARO in advance, regardless of the reason.
    • If you register for, or drop below, full-time without appropriate prior approval from an ISSS advisor you will be considered out of status.
    • NOTE: lack of financial support does not constitute a valid reason to RCL.

RCL Options

Below are the situations upon which you could be eligible for a Reduced Course Load (RCL). 

  • Completion of Course of Study
    • A student may apply for Reduced Course Load in his/her final semester if fewer courses (i.e. less than full time) are needed to complete the course of study.
    • If approved, he/she must complete his/her study at the end of the particular semester.
  • Academic Difficulties
  • You qualify for this option only if one of the following applies to you:

    1. Initial difficulties during the 1st year of an academic program at Penn with the English language, reading requirements, or unfamiliarity with American teaching methods 
    2. Improper course-level placement during your academic program

    Please note:

    • This option is only covers a single semester during any one course of study at a particular program level and must resume a full-time enrollment at the next available semester (excluding eligible vacation semester).
    • Important: if you qualify for Academic Difficulties RCL you must still maintain at least 2 CUs per semester for undergraduates; and at least 1.5 CUs per semester for graduate students.
  • Medical Conditions
  • If, due to a serious illness or medical condition, you are unable to be enrolled full-time, (or, if necessary, no course load), you may apply for this RCL. To apply for this option you must provide:

    • Medical documentation from a licensed medical doctor, doctor of osteopathy, or licensed clinical psychologist to the DSO/ARO to substantiate the illness or medical condition.
    • A letter from your doctor. Please show the following details to your doctor so that the letter includes the required information. If not, we might have to ask you to obtain a new letter from your doctor. The letter must be prepared on the official letterhead and signed by the doctor. The letter must contain:
      • In your doctor’s medical opinion, it is advised that you take a reduced course load or not take any classes because of your current illness.
      • Duration of time, including a beginning and end date (or indicate for the semester), that your doctor advises you reduce your course load or suspend your study due to medical reasons affecting you personally.
      • If a reduction of your course load is advised, the doctor must specify whether he or she advises you to take ¾ load, ½ load, or ¼ load for medical reasons.

    Please note:

    • Reduced Course Load for a medical condition can be granted for a period of time not to exceed a total of 12 months while the student is pursuing a course of study at a particular program level.
    • A DSO/ARO must authorize the drop below full time for each new semester.
  • Master's & Doctoral Students on Thesis/Dissertation Track
    • For one semester only
    • If this is your final semester of coursework before the start of your thesis or dissertation (only) status, an ISSS advisor could approve you to register for a course or courses left for completion.
    • Once you have completed your coursework and begin working full-time on your thesis or dissertation, you are required to continue to register for master’s thesis or doctoral dissertation tuition (or registration) during each semester until you graduate.

How To Apply for RCL

  • Requesting RCL in iPenn
    1. The Reduced Course Load request form is available in iPenn (link below).
      • Log in with your Pennkey
      • Look for "Reduced Course Load" under Student Services in the left menu.
      • RCL may be requested for one semester at a time after registering for that particular semester.
    2. As part of your iPenn eform submission, scan and upload the following:
      • Copy of your current I-20
      • Copy of your passport
      • Photocopy of your I-94 card (front and back if issued paper I-94) or US entry/admission stamp in passport  (if issued electronic I-94). Refer to the automated I-94 process
      • If requesting RCL based on illness, letter from a licensed medical doctor (or doctor of osteopathy or licensed clinical psychologist) substantiating your illness. Please carefully follow the instructions listed above.
    3. You must consult the appropriate school advisor to apply for RCL.
      • Refer to the eform in iPenn to determine which advisor to consult. 
      • Your advisor may require you to meet in person.
    4. There is no need to come to ISSS in person as it will be handled electronically.
      • Your RCL request will be electronically sent to your school advisor via email for review and recommendation. 
      • If your school advisor recommends your RCL request, it will be forwarded to an ISSS advisor for final approval. 
      • Without your school advisor’s recommendation, ISSS is unable to process this request.  
    5. ISSS processing time is 3-5 business days from receipt of your school advisor’s review/recommendation.
      • During peak / high-volume period, processing may take longer.