ISSS Form and Document Library
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This page provides access to common immigration-related forms and documents for international students, scholars, and Penn department representatives.
Certain e-forms (e.g., travel signature requests, OPT applications, scholar/employee verification) are only available via iPenn.
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Hover over a form's name to view a brief description.
|Form Name||Audience||Form Type|
|I-765, Application for Employment Authorization (external link)||Students||Students seeking an Employment Authorization Document (EAD) to begin employment with Optional Practical Training (OPT) work authorization must file Form I-765 with U.S. Citizenship and Immigration Services (USCIS).|
|I-94 (external link)||All||Form I-94, the Arrival-Departure Record Card, is a form used by U.S. Customs and Border Protection intended to keep track of the arrival and departure to/from the United States of people who are not United States citizens or lawful permanent residents.|
|F-1 Penn Netter Center Employment Form||Students||Students working for Penn's Netter Center must include a completed Netter Center form with their Social Security Letter Request.|
|New Student Departure & Arrival Checklist||Students||This checklist is designed to help newly arriving students prepare for their travels to the United States and arrival on Penn's campus.|
|J‐1 Student: On-Campus Employment Authorization Request||Students||J‐1 students may engage in on‐campus employment as long as s/he has obtained approval in writing from his/her J‐1 Responsible/Alternate Responsible Officer (RO/ARO), who represents the J‐1 sponsor and issues Form DS‐2019.|
|J-2 Employment Application Procedures||All||J-2 dependents are eligible for work. Here is how to apply for authorization.|
|H-1B Notification of Temporary Leave||Scholars/Departments||
If an H-1B employee requires a temporary leave, the Notification for Temporary should be completed and signed by the employee, supervisor, and the departmental contact.
|J-1 Application and Arrival Process (Flowchart for Hiring Departments)||Scholars/Departments||Flowchart for Hiring Department about the J-1 application and arrival process.|
|Financial Affidavit of Support (for I-20/DS-2019 application)||Students||This document is used for a student's financial sponsor to attest to the ability to provide financial support.|
|Financial Documents Cover Sheet (for I-20/DS-2019 application)||Students||A completed financial cover sheet must be included with your I-20/DS-2019 application documents.|
|H-1B Required Items Checklist||Scholars/Departments||Checklist of required items from H-1B Employees to be obtained by department representatives.|
|J-1 Scholar Request for J-2 Dependent DS-2019||All||Use this application to obtain a DS-2019 form to bring your spouse and/or dependent children to the US. Parents or other relatives are not eligible.|
|E-3 Australian Treaty Worker in Specialty Occupation Instructions & Forms||Scholars/Departments||Information and forms for bringing a scholar to Penn in E-3 Australian Treaty Worker status.|
|E-3 Employee Required Item Checklist||Scholars/Departments||Checklist for bringing a scholar to Penn in E-3 Australian Treaty Worker status.|
|J-1 Student Intern Evaluation Form||Scholars/Departments||As per the U.S. Department of State regulations, the hosting Penn faculty mentor must evaluate the progress and performance of a J‐1 Student Intern prior to the completion of the internship.|
|Optional Practical Training (OPT) Checklist||Students||Checklist for students applying for pre- or post-completion Optional Practical Training (OPT).|
|Optional Practical Training (OPT) Checklist – STEM Extension||Students||Checklist for current OPT students applying for the STEM OPT extension.|
|Social Security: On-Campus Work Authorization for F-1/J-1 Students||Students||To be completed by students applying for a Social Security Number (SSN) for on-campus work authorization|
|E-3 Position Description||Scholars/Departments||The hiring department must submit a position description. Position information must be consistent with any official position description on file with the Penn HR office. State the minimum (not preferred or desired) qualifications only, even if the applicant has additional qualifications.|
|H-1B Employees: Responsibilities of Hiring Department||Scholars/Departments||Responsibilities of departments hiring H-1B Employees.|
|J-1 Occasional Lectures or Consultations||Scholars/Departments||This handout is designed for J-1 professors, research scholars, and short-term scholars (henceforth, “scholars”). It explains the regulations which permit J-1 scholars to participate in occasional lectures and short-term consultations.|
|J-1 Incident Report Form||Scholars/Departments||Per J-1 federal regulation, J-1 program sponsors (ISSS) must be notified of any serious matter involving an exchange visitor or accompanying dependents.|
|J-1 Scholar Transfer-Out Form||Scholars/Departments||
This form should be completed by J-1 scholars who wish to transfer their Exchange Visitor Program sponsorship to another institution.
|J-1 Scholar Initial Handout||Scholars/Departments||
Guidance for new J-1 scholars.
|TN Processing Procedures for Outside the US||Scholars/Departments||
Guidance for TN processing outside of the US.
|J-1 Scholar Extension Handout||
|Maintenance of status guide for continuing J-1 scholars.|
|J-1 Academic Training Evaluation Form||Students||Academic Training evaluation form to be completed by J-1 students.|
|Invitation Letters for International Visitors||Students||A courtesy template that you can use to write a letter in support of your family members’ visa applications as well as other pointers.|