Events

Learn how to select and use the appropriate University purchasing card for your business needs. This session will cover the differences between the Purchasing Card (PCard), Meeting Card, and Travel Card, card eligibility and spending limits, and transaction management through PaymentNet. Participants will gain a better understanding of card program requirements, reconciliation responsibilities, and best practices to ensure compliant and…

Keeping your data safe on-the-go means understanding the unique risks that travel poses to data security. In this 45-minute session, Deputy Chief Information Security Officer Andre Jenkins will cover practical steps Penn travelers can take to protect data before, during, and after a trip, including device security, secure internet use, and what to do in the event of a breach on the road. Register now…

Unused airline credits can represent significant value, and managing them effectively is easier than you might think. This virtual session will cover best practices for tracking, managing, and maximizing unused airline credits to ensure your department gets the most out of every travel dollar. Whether you’re navigating expiration dates or traveler-specific credits, you’ll leave better equipped with the knowledge and tools to manage…

Join us on Wednesday, August 12th, for our next Lunchtime Layover featuring a Penn preferred travel supplier: Lyft!Designed as a brown-bag session, monthly virtual sessions are an opportunity to learn about discounted rates, services, and benefits Penn traveler’s receive from Penn’s various preferred suppliers.Penn’s Lyft Account Manager will highlight the program features and benefits, best practices, and current industry trends…

Taking Penn programs overseas requires thoughtful planning, strong partnerships, and the right global strategy. This expert panel, featuring speakers from Penn Abroad, the Lauder Institute, and Development and Alumni Relations, will share practical guidance for developing and executing student trips, academic programs, and business events abroad. Attendees will leave with actionable strategies for delivering successful global…

Join an exclusive site visit of The Inn at Penn, a Hilton Hotel.    Ideally located on the University of Pennsylvania campus, just blocks from Center City Philadelphia and Amtrak’s 30th Street Station. Guests enjoy modern amenities including complimentary Wi-Fi and bottled water, valet parking, a fitness center featuring Peloton bikes, and a variety of dining options, including Louie Louie, the newly…

This practical session is designed to help staff navigate the University’s vehicle rental program with confidence. We will cover the rental process, approved suppliers, University compliance, insurance and safety considerations, driver responsibilities, and available support resources when plans change. The goal is to simplify vehicle rentals, reduce risk, and ensure faculty, staff, and student travel safely…

Experience the transformed Sheraton Philadelphia University City Hotel with an exclusive site visit showcasing their newly reimagined spaces and enhanced guest experience.  Ideally located on the campus of the University of Pennsylvania, Sheraton Philadelphia University City Hotel offers travelers a refreshed and sophisticated home base in the heart of University City. Following an extensive renovation, guests can enjoy thoughtfully redesigned spaces and…

Traveling Abroad with Penn Students? Get Trip Leader Certified.Join the Office of Risk Management for a virtual training designed for Penn faculty, staff, and student leaders who travel abroad with students or support the teams who do. Attendees will gain key insights for leading or supporting international student travel and be certified as a Penn Trip Leader. 

 Learn how to maximize the benefits of the Penn Travel Card and streamline your expense reporting process. This session will cover Penn Travel Card best practices, Bank of America Works transaction management, Global Card Access features, and automatic receipt upload to Concur. Participants will gain practical tips for managing card activity, organizing receipts, and ensuring timely, accurate expense report…