Undergraduate Travel Request

Undergraduate students* wishing to participate on Penn-affiliated travel to a Heightened Risk Region must complete the four steps of the Undergraduate Travel Request Process as outlined below. Each step must be completed by the individual student traveler (if traveling alone) or, in the case of group travel, the trip leader who will be traveling with a group involving at least one undergraduate student. Please submit all documents to Jaime Molyneux, Director of International Risk Management on or before the deadline indicated below. If you have a special circumstance and cannot adhere to the deadline, please contact international risk management immediately.

* Penn Abroad students applying to an approved semester program or petitioning to participate on a non-approved semester program do not need to complete this process since it is already embedded within your study abroad application.

Travel Dates Deadlines for submission to CITRA
Summer or Fall April 1st
Winter or Spring  November 1st
Steps for Undergraduate Travel Requests
Step 1
Complete the International Travel Questionnaire

Click on the appropriate questionnaire from the options below to download/complete the questionnaire. Group leaders submit one questionnaire on behalf of your entire group.

 

Individual Traveler   Group Trip Leader 

Step 2
Review and Sign the Liability Form

Individual travelers should complete the Assumption of Risk and Release of Liability form for heightened risk regions. Group trip leaders should wait until their request is approved before asking each traveler to sign the form.

 

Assumption of Risk and Release of Liability Form

Step 3
Obtain a Letter of Support

The letter of support must be completed and signed by the most relevant faculty member or senior academic/administrative officer from the department or college that will issue course credit, financially sponsor, or otherwise support the student's travel.

 

Letter of Support

Step 4
Submit your documents

All documents should be sent to Jaime Molyneux by the deadline indicated above. 

 

Email Jaime Molyneux

After You Submit Your Travel Request

CITRA will respond to your request within two weeks of the submission deadline with either a final decision or a request for further information. When reviewing requests, CITRA considers a number of factors including, but not limited to, the academic value of the proposed travel, the student’s preparedness and understanding of the risks specific to the region, and whether the proposed trip complies with the applicable International SOS and/or U.S. Department of State guidance. Each travel request is evaluated on its own merit and risks are balanced with the academic value of the international experience. As needed, CITRA will call upon faculty and administrators with regional expertise to participate in the review process.

We strongly advise you not to confirm your participation on any trip prior to receiving CITRA approval.

Can CITRA approval be rescinded?

The safety of Penn students abroad is a priority. CITRA will continue to monitor locations where travel approval has been granted. In the event the risk rating changes and/or the security environment deteriorates, CITRA reserves the right to rescind approval or revise the conditions of travel.