Travel Logistics

International travel requires planning. Use our resources before & during travel to ensure a safe and rewarding experience.

What help do you need?

assignment

Arrange Your Travel

Penn Travel and Expense Management (PennTEM) is the central travel department for University faculty, staff, students and guests. The office offers services and programs to arrange individual or group domestic and international travel.

Penn’s preferred agency provides travel arrangements and assistance for missed flights. The expenses can be charged directly to your funding source so make sure to have your 26 digit billing code.

  • World Travel                        +1-888-641-9112      

Complete and email the Group Air Travel Form when coordinating Penn Group Travel. 

For more information please contact:
Ron Cartieri

Penn Travel Services Coordinator
Phone: +1-215-898-9662

business

Travel to the Penn Wharton China Center

If you have been invited to participate at an event or activity at the PWCC, you will need an invitation and an introductory letter for the visa application. Please consult the following documents for assistance with the letters. For detailed visa requirements, please refer to the CIBT website.  

Request Visa Invitation Letter  Sample Introductory Letter

map

Outbound Travel Visas

computer

Safeguarding Data

When traveling abroad on behalf of Penn it is important to safeguard your data. Penn has tools and support to help prepare you and your data for your destination. 

Technology

find_in_page

International Program Development

sort

Embassy Registration

GSS suggests enrolling in the Department of State’s Smart Traveler Enrollment Program (STEP). STEP is a free service for U.S. citizens/nationals traveling abroad to register with a local U.S. Embassy or Consulate. STEP allows you to enter information about upcoming trips abroad so that U.S. embassies and consulates can better assist you in an emergency. You can also subscribe to receive email updates with travel advisories and other information for a particular country or destination. Enrolling in the program only takes a few minutes. 

Penn’s preferred visa processing vendor, CIBTvisas, will register your trip with STEP for a fee of $25 per traveler.

assignment

Arrange Your Travel

Penn Travel and Expense Management (PennTEM) is the central travel department for University faculty, staff, students and guests. The office offers services and programs to arrange individual or group domestic and international travel.

Penn’s preferred agency provides travel arrangements and assistance for missed flights. The expenses can be charged directly to your funding source so make sure to have your 26 digit billing code.

  • World Travel                        +1-888-641-9112      

Complete and email the Group Air Travel Form when coordinating Penn Group Travel. 

For more information please contact:
Ron Cartieri

Penn Travel Services Coordinator
Phone: +1-215-898-9662

business

Travel to the Penn Wharton China Center

If you have been invited to participate at an event or activity at the PWCC, you will need an invitation and an introductory letter for the visa application. Please consult the following documents for assistance with the letters. For detailed visa requirements, please refer to the CIBT website.  

Request Visa Invitation Letter  Sample Introductory Letter

map

Outbound Travel Visas

computer

Safeguarding Data

When traveling abroad on behalf of Penn it is important to safeguard your data. Penn has tools and support to help prepare you and your data for your destination. 

Technology

find_in_page

International Program Development

sort

Embassy Registration

GSS suggests enrolling in the Department of State’s Smart Traveler Enrollment Program (STEP). STEP is a free service for U.S. citizens/nationals traveling abroad to register with a local U.S. Embassy or Consulate. STEP allows you to enter information about upcoming trips abroad so that U.S. embassies and consulates can better assist you in an emergency. You can also subscribe to receive email updates with travel advisories and other information for a particular country or destination. Enrolling in the program only takes a few minutes. 

Penn’s preferred visa processing vendor, CIBTvisas, will register your trip with STEP for a fee of $25 per traveler.